Line Manager: the Vicar of St Barnabas, Southfields
General Purpose: To be responsible for the effective administration of the Parish Office and Hall Hire in support of the Vicar and the officers of the Parochial Church Council
- Responsible for the smooth running of the Parish Office including answering routine telephone calls and emails, opening and redirecting post
- Attending a team meeting with the Vicar and Churchwarden(s) on Tuesday mornings (these are usually 30 – 60 mins, and happen between 10-12pm)
- Dealing with all bookings of the church and halls and liaising with regular and one-off hirers, keeping records and calendar up to date, invoicing all hall hirers in a timely manner and chasing late payments
- Overseeing collection and return of keys for one-off hall bookings
- Managing invoices and payments in collaboration with the church treasurer
- keeping the cash book up to date to support the treasurer
- keeping detailed records of regular giving, halls income, invoices paid
- Paying in cash to the bank in person and maintaining accurate records
- Maintaining and updating the database of some of the parish records, including details of weddings, funerals and baptisms
- Liaising with funeral directors, invoicing and payment of fees to the diocese
- Organising appointments for routine and ad hoc maintenance contractors and being present on the premises at the time; ensuring all Health and Safety maintenance is booked and completed on time
- Keeping up-to-date records of all contractors and of IT and other systems’ codes and log-ins
- Booking organists
- Submitting meter readings for gas and electricity in a timely manner
- Any other comparable duties as required by the Vicar
Person Specification: Administrator
- Effective time management skills
- Well-developed administrative skills
- Excellent personal skills that will enable effective working with a diverse range of people
- Excellent IT skills: proficient in MS Word and Excel; basic knowledge of QuickBooks an advantage
- Able to demonstrate a proactive approach to identifying solutions to issues that arise
- Understanding and supporting the ethos of the Church of England
Terms and conditions
The post holder will be required to work, initially, 12 hours per week. Hours can be flexible, and work can be done from home when it is not necessary to use one of the church workspaces. St Barnabas Church will be the post holder’s chief place of work. The post provides for 67.2 hours of annual leave.
Pay rate: £15-£17 per hour, dependant on qualifications and experience.
Apply by 30 November: please send a detailed CV and cover letter to Rev’d Vanessa Elston at vanessa.elston@southwark.anglican.org or by post to:
St Barnabas, Southfields
146 Lavenham Road
London SW18 5EP
